Deputy Manager- Finance and Administration

 

Vacancy: 01

 

Job Context

• Dhaka Ahsania Mission (DAM) is a non-government development organization founded in 1958 by Khan Bahadur Ahsanullah, an eminent educationist, reformer, and Sufi with the aim of social and spiritual development of entire human community. DAM has been contributing for the betterment of the disadvantaged population through operating 35 institutions and also 8 sectors of development. Rights & Governance (R&G) is considered as one of the cross-cutting sectors of DAM dedicated toward the right-based developmental approach. R&G Sector is flourishing through its multidimensional projects & institutes based upon rights oriented causes.
• "ASHSHASH (Phase-II) is a project of WINROCK International which is implemented by DAM through a partnership agreement. This 3 year, 4 month Ashshash (Phase-II) project is funded by the Embassy of Switzerland in Bangladesh through WINROCK International. The main objective of the project is to ensure that "women and men who have escaped trafficking will restore their dignity and well-being and become self-sufficient". The survivors will be provided psychosocial counselling support along with other social services and facilitated opportunities for skill-development and entrepreneurship training. Upon completion of the training survivors will be placed in either wage-based and or self-employment. Furthermore, Ashshash will reach people in the project`s working areas; either directly or indirectly, through awareness-raising activities on factors that make people vulnerable to human trafficking, and to ensure the prevention of human trafficking.
• Dhaka Ahsania Mission (DAM) is looking for suitable candidate for an immediate appointment as well as to prepare a panel list for the different position for ASHSHASH Phase-II project under Dhaka West and Manikganj District.
• Job Location: Dhaka.
• Job Nature : Full-time, Contractual
• Reporting to : Project Manager, Ashshash Phase II
• Job Duration : Project Period
• The details of the position including job responsibilities, educational qualification and other qualities /competency required for the above position are given below for your information

Job Responsibilities

• Manage the accounting, finance and administration components of the project, including the various petty cash funds and field office finance, accounting and administrative activities.
• Ensure consistency with SRP and Winrock standard operating procedures, policies and accounting principles.
• Prepare monthly requests for funds, based on budget and cash flow projections, to ensure the project has all necessary funds for operations.
• Support in program tendering and procurement activities of the Ashshash project
• Ensure financial reporting is in accordance with contractual requirements.
• Prepare monthly budget variance reports.
• Prepare vouchers (disbursement, receipt and general journal vouchers) for expenditures and ensures that expenses are reasonable, allowable and allocable to the project.
• Fulfill the financial rules and procedures of SRP, Winrock International, SDC and GoB laws/regulations that are applicable to the project.
• Withhold/deduct VAT and taxes at source and ensure payment to the government treasury on time.
• Prepare monthly/quarterly and as and when required reports on annual tax computation, monthly Tax and VAT payment etc.
• Ensure proper recording of transactions in accounting software and maintain adequate documentation.
• Ensure the approval of all transactions.
• Prepare monthly payroll procedures for national staff, administer payroll, and monitor employee time keeping.
• Manage all administrative functions of the Ashshash Project which include administration, procurement, HR and contracts management.
• Oversee the Ashshash office maintenance and ensure proper security and safeguard including equipment.
• Ensure Ashshash logistics systems including procurement of goods and services, transportation, store management and use of supplies in a transparent and accountable manner per the donor policies.
• Maintain financial documentation, controls and procedures for the management of funds.
• Liaise with SRP head office to ensure the project needs are being met in terms of accounting, contracts, human resources, IT, and operations.
• Record keeping of partners' management of funds and cross check source documents.
• Any other task as assign by supervisor
• Required Languages: Strong written and oral command in English/Bangle is required.

 

Employment Status

Full-time, Contractual

 

Educational Requirements

• M.Com/MBA/MBS preferably with Honors in Accounting from any reputed University. Education qualification may be relaxed for experienced & skilled person.
• Professional qualifications, such as CA-CC/CMA Inter shall be treated as added value.

 

Experience Requirements

• At least 5 year(s)

Additional Requirements

• Age at most 45 years (Flexible for highly experienced candidates);
• Minimum 5 years of relevant experience in administrative and financial management in large scale and complex projects/organizations.
• Preference will be given to those with extensive knowledge of SDC or other donors' rules and regulations.
• Demonstrated expertise and excellent track record in finance, accounting, budget preparation and management.
• Demonstrated understanding of administration, procurement processes, compliance, and reporting.
• Strong knowledge on VAT and tax related rules and procedures and reporting requirements
• Excellent interpersonal skills and teamwork.
• Fluency in oral and written English.
• Proven experience in supervision and management of staff.
• Proficiency in MS office, excel, and accounting software.
• Understand and demonstrated experience in contract and contracting of NGOs in Bangladesh.
• Relevant skills in usage of IT equipment and applications.

 

Job Location

Dhaka

 

Salary

• 32,000 BDT (consolidated) per month (Yearly 4% inflation)

Compensation & Other Benefits

• Festival / Prorata Bonus : As per organizational policy